1. Introduction

Welcome to Vivian White Oy (“we,” “our,” or “us”). Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal data when you engage with our services, including events, sales, marketing, and newsletters.

By using our website, subscribing to our newsletter, attending our events, or engaging with our services, you agree to the terms outlined in this Privacy Policy.

2. What Data We Collect

We may collect the following types of personal data:

• Identification Data: Name, email address, phone number

• Business Information: Job title, company name

• Marketing Preferences: Opt-in choices for newsletters, events, and sales updates

• Technical Data: IP address, browser type, interaction with our emails or website

• Event Participation Data: RSVP details, event attendance, feedback

3. How We Use Your Data

We use your data for the following purposes:

• Event Management: To process RSVPs, send event details, and manage participation

• Marketing & Communication: To send newsletters, updates, promotional offers, and invitations

• Sales & Customer Relations: To respond to inquiries, provide services, and follow up on potential collaborations

• Website Analytics: To improve our content, understand visitor interactions, and enhance user experience

• Legal Compliance: To comply with legal obligations and protect our rights

  
  

We do not sell or share your data with third parties for marketing purposes.

4. Legal Basis for Processing Data

We process your data under the following GDPR-compliant legal bases:

• Consent: When you subscribe to newsletters, marketing updates, or RSVP to an event

• Contractual Necessity: When we need to process your data to provide services you’ve requested

• Legitimate Interest: When we use your data to improve our services, communicate with you, or maintain business relationships

• Legal Obligation: When we are required to retain certain information for compliance purposes

5. How Long We Keep Your Data

We only retain your personal data for as long as necessary:

• Event-related data is kept until one month after the event, unless you opt into further communications

• Marketing and newsletter data is kept until you unsubscribe

• Sales and customer data is kept as long as relevant for business interactions

You can request deletion of your data at any time.

6. Your Rights Under GDPR

Under the GDPR, you have the right to:

• Access your personal data and know how it is used

• Correct inaccurate or outdated information

• Request deletion of your data (“right to be forgotten”)

• Withdraw consent for marketing communications at any time

• Restrict processing if you have concerns about how your data is handled

• Request data portability to transfer your data to another service provider

• Object to the processing of your data in certain cases

To exercise your rights, contact us at hello@vivianwhite.co.

7. How We Protect Your Data

We implement industry-standard security measures to protect your personal data from loss, unauthorised access, or misuse. Only authorised personnel have access to your information.

8. How to Unsubscribe or Manage Your Preferences

If you no longer wish to receive marketing emails or event invitations, you can unsubscribe using the link in any email we send or contact us at hello@vivianwhite.co.

9. Third-Party Services

Our website may contain links to third-party sites or services. We are not responsible for their privacy policies, so we recommend reviewing their terms before engaging with them.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, contact us at:

Email: hello@vivianwhite.co